Questors Choir Data Privacy Policy

GDPR management

What is this guide for?

Questors Choir is committed to protecting your personal data and will use any personal or sensitive data we collect from you in accordance with General Data Protection Regulations (GDPR).

What data do we collect and what do we use it for?

Questors Choir collects data from individual members to help us plan, organise and run the day-to-day operations of the choir (e.g. co-ordinating rehearsals or collecting subscription payments) and to promote and market the choir's activities (e.g. selling concert tickets, setting up mailing lists and photography/video capture).

Members: for administering membership
When you join Questors Choir as a member, or during your membership with us, we may need to collect some of the following information on you:
  • Name(s) 
  • Email address
  • Mobile/Home Phone number(s) (optional)
  • Address         
  • Other contact e,g, Emergency contact details (optional)
  • Date of Birth (optional)
  • gender 9optional)
  • Photos/video footage (optional)
This data will be used by our admin team to manage your membership and to organise and run our activities.

Mailing list subscribers: for our promotion
We offer everybody the opportunity to subscribe to receive mainly news but also concert promotional information about choirs activities (e.g. emails about forthcoming events).

When you sign-up to our mailing list we will ask for your email address and will use this data to send you information about our events and activities (e.g. upcoming events, latest news, etc).  We will only send you information that is related to Questors Choir..

Anything we send you will include an option to unsubscribe (and you can also do so at any time by replying to the email, or contacting the Questors webmaster.)

When you purchase an event tickets or merchandise, or donate

If you purchase an event ticket, or  make a donation, we need to collect data on you (the person making the purchase).  This data will only be immediately used for administering your booking/purchase/donation, In the future, this data may be used for marketing/promotional emails for future Questors choir concerts. If so, then every email will have an unsubscibe option. 

Website visitors: for running and improving our website

When a person visits our website, we collect and analyse anonymised data on how many people have visited, what pages they have looked at and other statistical information. We also use cookies to allow members to log in and out in order to view our members-only section.  See the section below on cookies.

Do we share my data with anyone else?

We will never pass your details on to other third parties. 

Our software provider, HarmonySite also has access to the data stored in our website.  HarmonySite has their own Data Protection Policy.

Do we NOT store certain types of data?

We do not store any financial data, your occupation data, DBS check data, criminal record data, COVID vaccination or testing data, your child(ren) related data. Emergency contact data is optional

Are there special measures for children’s data?

We do not knowingly collect or store any personal data about children. The youngest age of members in our choir is 18.

How I can Questors to update my data?

You can contact us at any time to update or correct the data we hold on you.. If you are a member, you can login and update most items of data stored about you

How long will you hold my data?

Questors will conduct a data review of all data held at least every two years and remove data where we no longer have a legitimate reason to keep it.

Where you have withdrawn your consent for us to use your data for a particular purpose (e.g. unsubscribed from a mailing list) we may retain some of your data for up to two years in order to preserve a record of your consent having been withdrawn.

What rights do I have?

Under GDPR, you have the following rights over your data and its use:
  • The right to be informed about what data we are collecting on you and how we will use it
  • The right of access - you can ask to see the data we hold on you
  • The right to rectification - you can ask that we update or correct your data
  • The right to object - you can ask that we stop using your data for a particular purpose
  • The right to erasure - you can ask us to delete the data we hold on you
  • The right to restrict processing - you can ask that we temporarily stop using your data while the reason for its use or its accuracy are investigated
  • Though unlikely to apply to the data we hold and process on you, you also have rights related to portability and automated decision making (including profiling)
All requests related to your rights should be made through our Contact us page. We will respond within one month.

You can find out more about your rights on the Information Commission’s Office website

What will you do if anything changes?

If we make changes to our privacy statements or processes we will post the changes here. Where the changes are significant, we may also email individuals affected with the new details. Where required by law, will we ask for your consent to continue processing your data after these changes are made.

Use of Cookies

What are 'cookies'?

'Cookies' are small text files that are stored by the browser (for example, Chrome, Internet Explorer, etc) on your computer or electronic device. They allow websites to 'remember' you for a period of time so that they can store things like user preferences and make the website quicker and easier for you to use.

Without cookies, some things on websites would not be able to work: for example, without cookies it might not be possible to know whether or not you are logged in on a website, which would prevent you from being able to see content restricted to logged-in members.

How does this website use cookies?

This website uses cookies to track whether members have signed in or not, what web pages you visit and whether you wish to remain logged in when you return to this website in your next browser session.

How do I turn cookies off?

It is usually possible to stop your browser accepting cookies, or to stop it accepting cookies from a particular website.
All modern browsers allow you to change your cookie settings. You can usually find these settings in the 'options' or 'preferences' menu of your browser. To understand these settings, the following links may be helpful, or you can use the 'Help' option in your browser for more details. Please note: switching off cookies may prevent some aspects of our website from working fully (e.g. you may not be able to access our members area).

Useful links about cookies

You can find out more about cookies and their use on the internet from